Email may be a great communication tool, but it is lacking collaboration

Email is a great communication tool enabling you to get in touch with anyone or with business colleagues at the touch of a button. However, email isn't a collaboration tool. Anyone who has tried to collate feedback from numerous colleagues on a document over email knows how painful the process can be. No one seems to remember which version the team is working on and there is always that one person who sends over some final amendments overnight. Hours can be wasted waiting for emails to go back and forth, searching through inboxes for missing documents. Most companies rely on email as the primary means to share information among employees, despite the havoc it often creates. Email is a very limited tool and does a lot of things to silo work efforts, and a social business needs to employ more collaborative digital work tools well beyond email that are asynchronous, enabling a geographically disperse team to do great work together. For businesses, social collaboration tools are used to make our working lives easier, but removing email from the workplace completely will require more than just introducing intuitive, easy-to-use tools in the office. It requires a change in habit. Email is deeply entrenched in our daily working lives and moving to other tools will require a culture shift. Any new tools and services need to be integrated into processes from the outset of the project or product development so that people become accustomed to using an alternative tool. And this is before you start the mammoth task of introducing client and partner companies to your amazing new tool. Soft4ops, has produced a solution that allows you to collaborate and communicate about specific projects without the use of e-mail. As one may rapidly think, this solution is certainly not intended to disconnect your organization from e-mail. It will just allow you to streamline some important process and isolate them from events that would normally distract you some meeting critical deadlines.

Business collaboration and Process Improvement

Imagine …

  • If you could improve on communicating with your staff about process or on account changes.
  • A method that would allow you to inform your staff on a prospect in which you could be ‘invited’ to share thoughts or ideas until the ‘project/prospect’ is closed.
  • Not having to look through every email in your inbox to see if you have any communications on the ABC project or about a new customer.
  • Having the possibility to communicate to third party vendors or partners the same way you communicate internally.

In other words, imagine being able to see all ‘Activities’ in one convenient place and exchange information with everyone using a standard communication method.

Once again, go ahead and see how you could use better tools to improve collaboration, communicate better and enforce business process.
Contact us for a free consultation on how we can help you regain control of your time and meet critical deadlines for only $ 1.00 / day / user.  
By the way, an assuming you only access you mailbox at 9:00 a.m and 4:00 p.m. How much time do you dedicate to read, sort, prioritize, file, delete and many more during these 2 dedicated e-mail activity sessions? If you spend more than 30 minutes for the 2 sessions, we need to talk!
Source: timeraction